Learning path
AI-Enabled Administrative VA
Inbox, calendar, client communication, research, data and AI workflow skills, taught in short daily missions and proven in simulations. The path every other VA specialisation builds on.
What is in each module?
Every mission is a client situation. Lessons teach, checkpoints test, simulations produce badges and portfolio work, and the capstone is reviewed by a person.
Module 1 · free
Remote Work Foundations
What a virtual assistant actually does, how work arrives, and how to keep a client's accounts and data safe from day one.
- What a VA actually doesYour first client, Dana, runs a small marketing agency in Austin. She has never worked with a VA before.Lesson · 10 min
- Turn a vague request into a task listDana forwards a client email with one line: "Can you handle this?"Lesson · 12 min
- Your workstation is client propertyDana gives you her Google Workspace login and the agency's shared drive. Now it is your job to keep them safe.Checkpoint · 14 min
Skills scored: Task intake, Async work, Workstation security
- Professional Communicator
Module 2
Professional Client Communication
Write short, warm, professional messages a busy client can act on; report before being asked; know when to ask, decide or escalate.
- Tone that gets readDana reads your messages on her phone between meetings. Every extra sentence costs you her attention.Lesson · 12 min
- Status updates nobody has to ask forDana is on a client trip for three days. She wants to know things are moving without opening a single task board.Lesson · 12 min
- Ask, decide, or escalate?Three messages land at once and Dana is in a meeting for the next two hours.Lesson · 12 min
- Simulation: the unhappy clientPriya is upset. The deck went out with last month's numbers and she found out in front of her boss.Simulation · 20 min
Skills scored: Tone and clarity, Status updates, Clarification and escalation
- Inbox Operator
Module 3
Inbox Operations
Sort an inbox by urgency and ownership in minutes, draft replies the client can send unchanged, and track every open thread.
- Triage in ten minutesDana's inbox has 63 unread messages. She wants to open it and see only what needs her.Lesson · 12 min
- Replies the client can send unchangedDana wants drafts in her drafts folder, ready to send with one read. No editing, or she might as well write them herself.Lesson · 12 min
- Nothing waits on the client's memoryMarco has not signed the contract in nine days. Dana has not noticed. That is exactly what you are for.Lesson · 10 min
- Simulation: the Monday inboxDana lands in Austin at 9am and opens her phone. What she sees is your work.Simulation · 25 min
Skills scored: Inbox triage, Reply drafting, Follow-up discipline
- Calendar Coordinator
Module 4
Calendar and Meeting Coordination
Convert and propose times across US, Australian and Manila hours without error, tell hard constraints from preferences, and run meetings people actually attend.
- Time zones without mistakesDana is in Austin. Her biggest client is in Sydney. You are in Cebu. One wrong conversion and someone dials into an empty room at 3am.Lesson · 12 min
- Constraints versus preferencesDana: "Move my call with Sarah. Keep anything involving the Anderson account untouched." Which is a rule and which is a wish?Lesson · 12 min
- Meetings people actually attendHalf of Dana's meetings start late and end with nobody knowing who does what. You can fix that without attending most of them.Lesson · 12 min
- Simulation: the founder double-booked herselfDana has a sales call at 10:00 Pacific and a team meeting at 10:30. The prospect can only do a narrow window. Fix it without breaking a rule.Simulation · 25 min
Skills scored: Time zones, Constraints and priorities, Meetings
- Research and Data Ready
Module 5
Research, Files and Data
Find, compare and cite sources a client can trust; clean data and build trackers in Sheets; keep files where a team can find them.
- Research a client can trustDana: "Find me three CRM options for a five-person agency. Don't just Google it and paste the first page."Lesson · 12 min
- Sheets that do the workDana keeps client hours in her head. You are going to put them in a sheet that answers her questions before she asks.Lesson · 14 min
- Files anyone can findDana's drive has "final", "final2" and "FINAL final" versions of the same proposal. A new team member starts Monday.Lesson · 10 min
- Simulation: the competitor briefDana has a pitch on Friday. She wants to know what three competitors charge and offer, in a page she can read on the plane.Simulation · 25 min
Skills scored: Research and sources, Spreadsheets, Files and naming
- AI-Safe Operator
Module 6
AI-Assisted VA Workflows
Brief an AI assistant like a junior colleague, catch made-up facts before a client sees them, and know what client data may never leave your hands.
- Brief the AI like a colleagueDana: "Use whatever AI you like, just don't send me generic stuff." Generic output comes from generic briefs.Lesson · 12 min
- Catch what the AI made upThe AI wrote a confident paragraph with three statistics and a source. Two of the numbers do not exist. Neither does the source.Lesson · 12 min
- What never goes into the toolThe fastest way to summarise Priya's contract is to paste it into an AI chat. It is also the fastest way to breach it.Lesson · 10 min
- Simulation: AI drafted it, you sign itDana wants a client-facing case study drafted with AI by tomorrow. Everything the tool writes goes out under her name.Simulation · 25 min
Skills scored: AI prompting, AI verification, AI confidentiality
- Secure Operator
Module 7
Operations, SOPs and Security
Write procedures another VA could follow tomorrow, spot the phishing attempt, and share files with the right people and nobody else.
- SOPs someone else can followYou are going on leave for a week. Dana asks: "Can you write down how you do the Monday invoices so Sam can cover?"Lesson · 12 min
- Spot the phishing attemptDana: "Urgent, I'm in a meeting, buy three ₱5,000 gift cards and send me the codes." Except it is not Dana.Lesson · 12 min
- Simulation: the security drillFour things land in one afternoon: a sharing request, a leaked link, a password reset and a new laptop. Get every one right.Simulation · 20 min
Skills scored: SOPs and handoffs, Phishing awareness, Sharing and permissions
Module 8
Job Readiness and Capstone
Present verified work so employers can judge it in a minute, answer the questions remote clients actually ask, and run a full client shift end to end.
- A profile employers can judge in a minuteAn employer opens your profile between two meetings. What they see in sixty seconds decides whether you get a call.Lesson · 12 min
- The questions clients actually askA founder has thirty minutes and one question underneath all the others: can I trust you with my business while I sleep?Lesson · 12 min
- Checkpoint: the mock interviewTen minutes, six questions, the kind a founder asks on a first call. Answer them like it is real.Checkpoint · 15 min
- Capstone: a full client shiftYour first solo shift for a new client. Inbox, calendar, a research ask, an AI draft, a security decision and an end-of-day note. Everything counts and a person will read it.Capstone · 60 min
Skills scored: Profile and portfolio, Interview readiness, Integrated execution
How are you assessed?
Your first answer to every graded step counts toward a score for each skill, weighted so simulations matter three times as much as lessons. Certification weighs four classes: graded lessons 15 percent, checkpoints 15, simulations 35, capstone 35. You need 85 overall, 80 on every core skill, 85 on the capstone, every simulation complete and no critical error left unretaken. Then a person reads your written work.
What is a critical error?
Sending data to the wrong person, sharing a file with anyone who has the link, moving a meeting the client said never to move, clicking a phishing link, presenting a made-up source as fact. Any of these fails a simulation attempt on its own, whatever the score, with an explanation and a free retake. They never lock you out; they are the mistakes that end real contracts, so the path treats them the way a client would.
Frequently Asked Questions
How long does the AI-Enabled Administrative VA path take?
About 8 hours of missions across 8 modules, usually six weeks at one mission a day. The capstone alone is an hour.
Do I have to take the missions in order?
Yes. Each mission unlocks the next, because the simulations assume what the earlier lessons taught. The readiness test shows your gaps so you know where to slow down.
What is free?
The readiness test, the whole first module and five practice reviews a day. Pro (₱449 for 30 days, ₱1,099 for three months) opens the remaining modules; certification, which opens the capstone and the human review, is coming soon and its price is announced then.
What do I get at the end?
Up to 6 badges from the simulations, a portfolio of assessed writing you choose to publish, and, if you meet the standard and pass review, the Verified Admin VA credential with a public verification page.
See where you stand first
Ten real situations, five minutes, a score per skill. Then the first mission is free.