Offshore staffing in the Philippines
We find the person. Our Philippine partner employs them. You direct the work.
Virtual Staffer is an offshore staffing company. Offshore staffing means we find and screen a dedicated staff member in the Philippines, our Philippine partner employs them, and you direct their daily work. You interview and choose from our shortlist, and pay one all-inclusive monthly fee per staff member, by quote. Clients can be based anywhere.
2,600+ complete candidate profiles, 500+ of them active in the last 30 days.
Who it is for
Is offshore staffing right for you?
Know in a minute whether this fits, and where to go if it does not.
If you want a person in the Philippines but no company there, some of this will sound familiar.
The cost is not the job post. It is the time to learn another country’s employment rules, the risk of getting contributions or final pay wrong, and a search that starts over when a first hire leaves. In this service, one company finds the person and another employs them, so the parts that are easy to get wrong are not yours to learn.
- “I want someone in the Philippines full time, but I don’t have a company there.”
- “I don’t know how SSS, PhilHealth, Pag-IBIG or 13th-month pay work, and I don’t want to get it wrong.”
- “I’m not comfortable calling a full-time person a contractor.”
- “I need to find the right person first, and then someone has to employ them.”
- “I don’t want to be locked into an agency forever if it works out.”
When is it a good fit?
- You want one dedicated team member in the Philippines, working on your tasks under your direction.
- You do not want to become their employer, and you do not want to engage them as a contractor.
- You want to interview a short list of screened people and choose yourself.
- You would like one all-inclusive monthly fee for the person, rather than managing salary and contributions yourself.
- You want a full-time or part-time team member.
When is another option better?
You want to be the employer, or engage the person as a contractor.
Prefer to employ them yourself?You have already found your person and need them employed.
Already found your person?You would rather search alone.
See the plans on PricingYou want a task or a whole department run for you as an outcome.
We do not offer that. Here, one person works on your work, under your direction.
Which roles can you provide?
We provide admin, support, marketing, operations and finance roles, including accounting, bookkeeping and tax roles, and specialist roles such as software development, full-time or part-time.
You supervise the work. Professional sign-off, tax advice and filings stay with a qualified, licensed professional, and we make no claim about any candidate’s licences.
- Admin
- Support
- Marketing
- Operations
- Finance
- Accounting
- Bookkeeping
- Tax
- Software development
- Full-time or part-time
What you get
What do our offshore staffing services include?
A dedicated team member in the Philippines, chosen by you, employed by someone else.
How do we find your staff member?
Choose your person from a screened shortlist.
We run the search. You make the choice. These are the steps:
- 1.A discovery call. The first call is free and commits you to nothing.
- 2.We review your job description, or write it with you, so the role attracts the right people.
- 3.We map the salary against your US dollar budget, so you know what your budget buys before you interview.
- 4.We source candidates and hold screening interviews.
- 5.Every candidate takes an aptitude test. If you want a test of the actual work, we run a role-specific skills test on request, included, and you provide any software access it needs.
- 6.We endorse a shortlist to you: each candidate’s CV, redacted and laid out in our own format, with our notes from the screening interview and the aptitude test result. First candidate profiles arrive within 7 to 14 days of the signed agreement.
- 7.You interview the shortlist and choose who joins your team.
- 8.We check in around day 15 and day 30, inside the 30-day replacement window, so a problem surfaces while the free replacement still applies.
What does our partner handle as the employer?
Employment handled item by item, so none of it is yours to learn.
Our Philippine partner is the legal employer. For your staff member it handles:
We do not give legal or tax advice, so check your own situation with a qualified adviser.
Philippine employment contract.The person is employed under Philippine law, not engaged as your contractor.
Onboarding.They start as an employee of our partner.
Payroll and payslips.Pay is run and documented for you.
SSS, PhilHealth and Pag-IBIG.Registration and remittance of the contributions.
Tax withholding and reporting.Handled by the employer, not by you.
13th-month pay and statutory leave.Calculated and paid by the employer.
HR records.Kept by the employer.
Offboarding and final pay.Handled by the employer if the person leaves.
Who do you contact with HR questions?
Virtual Staffer. We are your single point of contact for HR questions, and we represent our Philippine partner, so you ask us.
Responsibilities
Who does what?
Know exactly who handles each task.
Every task has one owner. Our partner is the legal employer. You direct the work.
The agreement you sign governs.
| Task | Handled by |
|---|---|
| Finding, screening and shortlisting candidates | Virtual Staffer |
| Interviewing and choosing the person | You |
| Philippine employment contract | Our partner |
| Onboarding as an employee | Our partner |
| Payroll and payslips | Our partner |
| SSS, PhilHealth and Pag-IBIG registration and remittance | Our partner |
| Tax withholding and reporting | Our partner |
| 13th-month pay and statutory leave | Our partner |
| HR records | Our partner |
| Offboarding and final pay | Our partner |
| HR questions | Virtual Staffer |
| Replacement if the person leaves within 30 days | Virtual Staffer |
| Daily work and supervision | You |
| Schedules and leave approval | You |
| Tools and system access | You |
| Equipment | You provide it. We can assist on request, billed separately |
| Funding salary and costs | You, through one all-inclusive monthly fee |
| Invoicing | Virtual Staffer, in US dollars |
Price and terms
How much does it cost, and what are the terms?
One all-inclusive monthly fee per person, quoted before you start.
The fee is one all-inclusive monthly fee per staff member, by quote. It covers the salary, employer contributions, 13th-month pay, statutory leave and our service fee. A deposit is required before the start; the amount is in your quote. We give you the quote on the first call, which is free and commits you to nothing. Virtual Staffer invoices you, in US dollars.
- Salary
- Employer contributions
- 13th-month pay
- Statutory leave
- Our service fee
Your company provides the equipment. Virtual Staffer and its Philippine employment partner can assist with equipment procurement, delivery, and setup upon request. Equipment costs are billed separately and are not included in the all-inclusive monthly fee.
One free replacement if the person leaves within 30 days.If you end the arrangement yourself, the replacement does not apply and fees already paid are not refunded.
Written terms before any work starts.Nothing begins until they are agreed.
A notice period to end it.The arrangement ends with the notice period set in your written terms.
The agreement you sign governs.This page summarizes the terms.
Can you hire them yourself later?
Start with us, hire them yourself when you are ready.
Yes. You can move the person onto your own contract later: free after 12 months of service, counted from when your contract is signed, or for the $800 placement fee before that, paid one month before the move. The move needs your own employing entity or contractor arrangement and the person’s agreement.
- Of service, counted from when your contract is signed. After that, the move is free.
- 12 months
- The placement fee for an earlier move, paid one month before the move.
- $800
Side by side
How is this different from the other ways to hire?
Four ways to hire through Virtual Staffer. Each fits a different situation, and none is the right one for everybody.
| Offshore staffing (this page) | Recruitment and placement | Employer of record | Hire a freelancer yourself (self-service platform) | |
|---|---|---|---|---|
| Who finds the person? | Virtual Staffer | Virtual Staffer | You, already chosen | You, on the platform |
| Who interviews and chooses? | You, from our shortlist | You | You, already chosen | You |
| Who is the legal employer? | Our Philippine partner | You, as employee or contractor | Our Philippine partner | You, as employee or contractor |
| Who directs the daily work? | You | You | You | You |
| How is it paid? | One all-inclusive monthly fee per staff member, by quote | $800 once: $400 at shortlist, $400 at start | Per employee per month, by quote, plus salary, contributions and agreed benefits | Free plan; paid plans Basic $49 and Pro $99 a month |
| If the person leaves early? | One free replacement if they leave within 30 days (not if you end the arrangement) | One free replacement search if they leave within 30 days of starting | Not applicable, you chose them | You search again |
| Moving them onto your own contract later? | Free after 12 months, $800 placement fee before | Already yours | Free after 12 months, $800 placement fee before | Already yours |
| Agreement | Signed terms before the start | Signed agreement before any introduction | Signed terms before the start | Plan terms |
| Prefer to employ them yourself? | Already found your person? | See plans |
How is it different from hiring a freelancer yourself?
UsuallyWith a freelancer, you typically find, contract and manage the person yourself, often alongside their other clients.
With Virtual StafferHere, we find and screen the person, our Philippine partner employs them, and one dedicated person works on your work, under your direction. If you would rather search yourself, the self-service plans are there.
How is it different from an outsourcing firm?
UsuallyWith an outsourcing firm, you typically buy a task or an outcome delivered by the firm’s own team.
With Virtual StafferHere, you do not buy an outcome. One dedicated person works only on your work, under your direction, employed by our partner. We do not run a task or a department for you as a contracted result.
What do people ask before they book a staffing call?
Ready to hire without becoming the employer?
Book a call, tell us about the role and your budget, and we will explain what the search and the quote would look like. The first call is free and commits you to nothing.