Searching for remote admin jobs that blend billing coordination and executive support? This Billing Coordinator & Executive Virtual Assistant role at Prime System Solutions offers a unique opportunity to work from home while supporting key operations in a dynamic team.
About the Role
In this hybrid position, you'll manage billing operations and provide executive assistance to the company's co-owners. Your role will involve coordinating customer accounts, handling invoicing, and ensuring smooth administrative processes.
Why This Job Stands Out
- Enjoy a hybrid work setup that balances office and remote work
- Be part of a collaborative culture that values creativity and teamwork
- Work closely with company owners, gaining valuable insights and experience
Job Insights
RoleBilling Coordinator & Executive Virtual Assistant
Work TypeHybrid work from home job
IndustryInformation Technology and Services
Who This Job Is For
- Professionals seeking remote admin jobs with a focus on billing and executive support
- Candidates with experience in virtual assistant roles and strong organizational skills
- Individuals looking for work from home opportunities in the IT and services sector
What You Will Do
- Set up and verify new customer accounts in the billing system
- Monitor and resolve billing exceptions and customer inquiries
- Manage calendars and inboxes for two co-owners, scheduling meetings and coordinating changes
- Prepare meeting materials and document key decisions and action items
- Maintain organized records and trackers for billing, vendors, and contracts
What They Are Looking For
Skills & Experience
- 3+ years in billing, accounts receivable, or virtual assistance
- Experience with billing and accounting platforms like QuickBooks or HaloPSA
- Strong Microsoft 365 skills, especially in Outlook, Teams, and Excel
- Excellent English communication skills for interacting with US clients
- Attention to detail and ability to manage competing priorities
What They Expect
- Professional and discreet handling of confidential information
- Ability to follow through on tasks and escalate issues when necessary
- Strong organizational skills to manage multiple responsibilities effectively
What They Offer
- Convenient office location with access to public transport and amenities
- Modern workspace equipped with essential tools and facilities
- Paid leave benefits starting upon regularization
- Comprehensive healthcare coverage after regularization
- All statutory benefits fully provided, including SSS, PhilHealth, and Pag-IBIG
Tips for Applicants
- Highlight your experience with billing systems and virtual assistance in your application
- Prepare to discuss how you manage competing priorities and ensure attention to detail
- Be ready to showcase your proficiency in Microsoft 365 tools during the interview
Frequently Asked Questions
What are the working hours for this role?
The role requires working full-time during US Central Time business hours, specifically from 8:00 AM to 5:00 PM CT.
Is this position fully remote?
No, this is a hybrid role requiring you to work in the office three days a week and from home for two days.
What benefits are provided after regularization?
After regularization, you will receive comprehensive healthcare coverage, paid leave, and all government-mandated benefits.
